SpendQube brings all of your contracts into one place, extracts the data that matters automatically, and gives you the visibility you need to act before problems arise.
The root cause is almost always the same: contracts are not in one place, and the data within them has never been properly extracted or structured. You end up working reactively, chasing documents, manually reading through lengthy PDFs, and building spreadsheets that are out of date before they are finished.
SpendQube changes this by centralizing all contracts into a single, searchable repository and using AI to automatically extract the key data from each one. Contract managers get a current and structured view of their entire contract portfolio.
1. Contracts are stored in too many places
2. Manual data extraction is slow and unsustainable
3. Renewal dates get missed
4. Auto-renewals create budget waste
5. Duplicate contracts erode buying power
6. Unused licences go unchallenged
SpendQube treats contract visibility as a prerequisite for everything that follows. Before you can act proactively on renewals, consolidation, compliance, you need a complete, accurate picture of what contracts exist, what they contain and when they require attention.
The SpendQube contract management module centralizes your contract repository and uses AI to extract structured data from each document automatically. We review and verify AI-extracted fields, guided by confidence scores that focus attention where it is needed most. And because the module connects directly to SpendQube’s spend analysis capability, contracts are automatically categorized and linked to actual supplier spend, giving a joined-up view of what has been agreed versus what is actually being spent.
We don’t just deliver a snapshot. We support continuous improvement.
Our managed service helps you prioritise opportunities, track progress and embed stronger spend governance, with procurement experts guiding you every step of the way.
SpendQube helps contract managers move beyond reactive administration to proactive contract oversight, with less effort and fewer costly surprises.
SpendQube takes contract managers from a scattered, unstructured contract estate to a centralized, data-rich repository, in a process that requires minimal preparation from your team.
Contracts are uploaded into SpendQube from wherever they currently sit; email exports, SharePoint, shared drives, or direct supplier copies. SpendQube becomes the single storage location for your entire contract portfolio, searchable by supplier, document type, contract owner and status. The problem of not knowing where to look is solved from day one.
Once uploaded, each contract is processed automatically. AI extracts key fields: supplier, value, dates, payment terms, renewal conditions and any custom fields relevant to your organisation or contract type. A confidence score guides the reviewer’s attention to fields that need verification, so contract managers can work through the review process efficiently rather than checking every field from scratch.
With a structured, verified contract dataset in place, contract managers can proactively manage renewals, identify consolidation opportunities and link contract commitments to actual spend. Prompt management tools allow extraction accuracy to be improved over time, and multiple AI models run in parallel to increase confidence in the data produced.
Depending on your needs, SpendQube can provide ongoing managed support. Our procurement experts work alongside your team to help prioritise opportunities, execute consolidation activity and maintain a well-governed supplier base over time.
A single, searchable platform holding all of your organization’s contracts, accessible by supplier name, document type, contract owner, date or status. No more hunting across inboxes and shared drives.
Structured data automatically pulled from each contract, including supplier details, contract value, start and end dates, payment terms, auto-renewal clauses and any custom fields relevant to your contract types or categories.
A clear view of upcoming contract renewals and expiry dates across your portfolio, with visibility over auto-renewal notice windows so your team can act ahead of deadlines rather than after them.
A view of where the same supplier holds multiple contracts across different departments or business units, with the consolidated spend picture needed to build a renegotiation case.
A comparison of contracted values against actual supplier spend drawn from SpendQube’s spend analysis module, highlighting where expenditure has exceeded agreed terms or where licences are underutilized.
SpendQube handles all standard procurement contract types: master service agreements, statements of work, purchase orders, terms and conditions, framework agreements and subscription contracts. Extraction fields can be configured to reflect the specific requirements of each document type.
SpendQube processes PDF files. If contracts are currently stored in other formats, they can be converted to PDF before upload. The platform is designed to handle real-world contract documents, including lengthy, unstructured agreements.
Accuracy depends on the quality and structure of the source document, but SpendQube provides a confidence score for each extracted field so you know exactly where to focus review. Where extraction is uncertain, the reviewer is directed to the relevant paragraph in the source document to verify the result directly.
Yes. Extraction fields are configurable by contract type and client requirement. If the standard field set does not reflect how your organization manages contracts, fields can be added, adjusted or removed. Built-in prompt management tools also allow extraction logic to be refined over time as the system learns from reviewer feedback.
SpendQube links contract data directly to spend analysis. Contracts are automatically categorized when uploaded, and contracted values can be compared against actual supplier expenditure, making it straightforward to identify overspend, underutilized licences or suppliers where the contracted scope no longer reflects what is being purchased.
Yes, in fact, this is the most common starting point. Many organizations begin with contracts spread across emails, shared drives, and supplier systems. SpendQube is designed to consolidate from that position, and the onboarding process includes support for locating and uploading existing contracts from wherever they currently sit.
Instant insight. Trusted data. Complete control.
